The Greene County School System is accepting bid proposals on computer workstations, for the 2007- 2008 school year. As you submit your hard copy proposal for the bid opening please include your bid proposal in HTML, PDF or Word format on floppy disk or cd-rom. These will be needed for the vendor evaluation process and may delay or prevent your proposal from being evaluated if left out.
If awarded the bid, submitted bid prices for all equipment must remain in effect or become lower during the school system’s fiscal year (ending June 30th, 2008).  Original bid specifications must be met or exceeded on all equipment purchased on this bid and equipment must be new and not refurbished.
According to the bid proposal sheet provided to the vendors for submitting quotes, "prices quoted must include all transportation charges, packing and drayage". Shipping charges cannot be added to the invoice if it is not included on the vendor's original proposal.
All workstations (including monitor) must carry at least a three-year on site parts and labor warranty with a next business day response time. Expectations for the on site warranty are such that if next business day cannot be achieved due to the vendor being unable to respond then it is documented as such. If the vendor is unable to respond by the next business day then the vendor agrees to supply an additional 30-day warranty on the machine that did not receive next business day support. In the event that a vendor has failed to meet next business day response on five separate occasions (as determined by the system technology staff and documented) then the vendor will be notified in writing or by phone that it will be removed from the bid vendor list for the next fiscal year bid as well as consideration for being removed as the current year bid vendor. This policy supersedes any and all contracts that reflect a different on site support policy entered into by the district and the winning vendor for this bid proposal.

Bid Specifications

Workstations
New computer workstations that MUST meet or exceed the following specifications:
Pentium D Processor 915 -  2.8Ghz  2 x 2 Mb cache
800 MHz FSB Bus Speed (minimum)
2 Mb Level 2 Cache with Integrated sound and network
Network Card
Integrated 10/100/1000 Base T Network Card

Video
Integrated Intel GMA 950 or better, shared with system memory

Audio
External connectors for microphone,  audio in (stereo), audio out/speakers (stereo) as well as a mini-jack for headphones on the front of the computer case.

Hard Drive
80 GB
3.5" Disk Drive (1.44 MB)

Memory
1Gig DDR2 RAM – 667 MHz minimum
48 CD-RW/DVD Combo
17" Flat Panel LCD Monitor

Operating System
Microsoft Windows XP Professional Edition
Note: no anti-virus software is to be included or loaded on the system

USB Scroll Mouse and USB 104 key Windows Enhanced Keyboard
Four USB ports (2 front and 2 rear) minimum, one 9 pin serial port, 1 parallel ports (25 hole and bi-directional)
Chassis- Small desktop case capable of supporting full height expansion cards for PCI slots.

Product Quality and Technical Support Qualifications
Vendors must show they have been in the business of providing computer hardware/software solutions for a minimum of 5 years.
All systems must be built using an ISO9000 or ISO: 2000 certification facility and a copy of the current certificate must be included in RFP/Bid response.
Vendors must provide at least 2 references of school districts where you have sold more than 200 workstations and provided on site warranty support in a given academic year.
All systems must have 24 hours x 7 days a week, lifetime toll free Telephone Technical Support included in the final cost.

Warranty
Three year on site parts and labor warranty for workstation including monitor and laptops with a next business day response time.
Expectations for the on site warranty are such that if next business day cannot be achieved due to the vendor being unable to respond then it is documented as such. If the vendor is unable to respond by the next business day then the vendor agrees to supply an additional 30-day warranty on the machine that did not receive next business day support. In the event that a vendor has failed to meet next business day response on five separate occasions (as determined by the system technology staff and documented) then the vendor will be notified in writing or by phone that it will be removed from the bid vendor list for the next fiscal year bid as well as consideration for being removed as the current year bid vendor. This policy supersedes any and all contracts that reflect a different on site support policy entered into by the district and the winning vendor for this bid proposal.
On site warranty support can be provided by a vendor or a subcontractor of that vendor. Offers to train district technology staff to provide on site warranty support for vendor will not meet the terms of this warranty or the bid itself and will not be considered as meeting this requirement of the bid.
UL listed, FCC Class B certified - (certification on computer case)

For the initial order, each workstation is to be a desktop case. The vendor proposal that is evaluated for price will be based on the desktop case.

Strong consideration will be given to bidders who qualify as enterprise or middle tier vendors according to Gartner Group's criteria for those two categories. Please provide information that will help us to determine your ability to meet the criteria for an enterprise or middle tier vendor.
The vendor proposals will be evaluated to determine the best proposal that meets the district's needs.  All vendors will be evaluated by the technology staff and may be asked to demonstrate their proposed system and answer any questions regarding their proposal. The evaluation will consist of five criteria to determine the best vendor proposal:
1) Vendor Qualifications
2) Vendor Experience
3) Proposed Cost
4) Vendor's Equipment Solution
5) Vendor's Service and Support Plan
This evaluation will be one of the determining factors the technology staff will use in making a recommendation for workstations/laptops to the school board for approval.

*Vendor must note in writing any specifications that do not meet bid requirements.
 
 

The 2007-2008 Bid will be completed by Dell computers with a bid of $704.00

DELL   QUOTATION
QUOTE #:    420085802
Customer #:    11829732  Contract #:    70137

CustomerAgreement #:    Dell Std Terms
 

Date: 3/17/08
Customer Name:    GREENE COUNTY BOE

TOTAL QUOTE AMOUNT:   $704.00
Product Subtotal:   $704.00
Tax:   $0.00
Shipping & Handling:   $0.00
Shipping Method:   Ground  Total Number of System Groups:   1

GROUP: 1  QUANTITY: 1  SYSTEM PRICE: $704.00    GROUP TOTAL: $704.00

Base Unit:  OptiPlex 755 Desktop,Core 2 Duo E6550/2.33GHz,4M,VT 1333FSB (223-0588)

Processor:  NTFS File System,Factory Install (420-3699)

Memory:   1.0GB,Non-ECC,667MHz DDR2 1x1GB,OptiPlex 755 (311-7347)

Keyboard:  USB Enhanced Multimedia Keyboard,English,Black,Dell OptiPlex (310-8018)

Monitor:  Dell E178FP,17 Inch Flat Panel17.0 Inch Viewable Image Size OptiPlex,Precision and Latitude (320-5576)

Video Card: Integrated Video,GMA3100,Dell OptiPlex 755 (320-5642)

Hard Drive: 80GB SATA 3.0Gb/s and 8MB DataBurst Cache,Dell OptiPlex 755 (341-5472)

Hard Drive Controller: Dual Full Height PCI Riser Dell OptiPlex 755 Desktop (430-2499)

Floppy Disk Drive:  3.5 inch,1.44MB,Floppy Drive Dell OptiPlex 740,755 and 330 (341-4005)

Floppy Disk Drive:  Cable for 3.5IN,1.44MB Floppy Drive, Dell OptiPlex Desktop (330-0475)

Operating System:  Windows XP Professional Service Pack 2,with Media,DellOptiPlex,English,Factory Install (420-6287)

Mouse:  New Dell USB 2 Button Optical Mouse with Scroll,Black OptiPlex (310-9627)

TBU:  No Systems Management,DisabledOption Dell OptiPlex (310-9493)

CD-ROM or DVD-ROM Drive:  48X32 CDRW/DVD Combo,Dell OptiPlex 755 Desktop or Minitower (313-5424)

CD-ROM or DVD-ROM Drive: Cyberlink Power DVD,No Media Dell OptiPlex (420-7964)

CD-ROM or DVD-ROM Drive: Compact Diskette for CyberlinkPower DVD,Dell OptiPlex (420-7965)

Speakers: Internal Chassis Speaker Option,Dell OptiPlex Desktop (313-3351)

Documentation Diskette: No Resource CD for Dell Optiplex,Precision and Latitude Systems (313-3673)

Factory Installed Software: Energy Smart,Energy Star,EIST for OptiPlex (if applicable) (310-9504)

Service: Basic Support: Next Business Day Parts and Labor Onsite Response Initial Year (985-5910)

Service: Basic Support: Next Business Day Parts and Labor Onsite Response 2 Year Extended (985-0462)

Service: Dell Hardware Limited Warranty Plus Onsite Service Initial Year (989-1567)

Service: Dell Hardware Limited Warranty Plus Onsite Service Extended Year(s) (989-1568)

Installation: Standard On-Site Installation Declined (900-9987)

Misc: Shipping Material for System Neo Desktop,Dell OptiPlex (310-9331)
 

 Intel Core2 Duo Desktop Sticker (310-9561)
 

SALES REP:     JAMES CREECH PHONE:     1-866-537-0706

Email Address:     James_Creech@Dell.com
Phone Ext:     7261145
FAX: 512-283-2014

For Tech Support please call 1-800-234-1490 (follow the prompts) and have the service tag or serial number ready from  CPU case.

For your convenience, your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. Orders may be
faxed to the attention of your sales representative to 1-866-607-6914. You may also
place your order online at www.dell.com/qto

This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,
to Dell's Terms of Sale.

Prices and tax rates are valid in the U.S. only and are subject to change.